MGT K–12 AI Diagnostic

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AI Diagnostic for K–12

A structured 4–6 week assessment that maps your district’s instructional, operational, and student support functions to identify where AI can improve student outcomes, reduce teacher burden, and stretch constrained budgets. Built for districts of all sizes navigating teacher shortages, accountability pressure, and the realities of state and federal compliance.

Phased Framework

4–6

Week Engagement

6

Phase Framework

18-MO

Board-Ready Roadmap

Discovery & Baseline

Establish ground truth on district priorities, board direction, and where technology helps or hurts across instruction, operations, and student services.

Deliverables

  • District baseline memo
  • Priority & accountability map
  • Technology inventory
  • Stakeholder register

Data Foundation Assessment

Determine whether data to power AI exists, is accessible, and can be used responsibly under FERPA, COPPA, and state student privacy laws.

Deliverables

  • Data architecture diagram
  • Data quality scorecard
  • Student privacy gap analysis
  • Readiness rating per opportunity

Workflow & Process Mapping

Identify highest-volume, highest-friction workflows across instruction, special education, operations, and central office as AI candidates.

Deliverables

  • Current-state process maps
  • Workflow cycle time inventory
  • Friction heatmap
  • AI candidate workflow shortlist

Opportunity Prioritization

Produce a ranked, scored portfolio of AI opportunities aligned to student outcomes, feasibility, data readiness, and political realities.

Deliverables

  • Scored opportunity portfolio
  • Quick-win recommendations
  • Top 3–5 opportunity summaries

Risk, Ethics & Governance

Ensure recommended AI work protects students, respects educators, and meets all compliance obligations including FERPA, IDEA, and COPPA

Deliverables

  • Risk register per opportunity
  • Governance framework recommendation
  • AI use policy guidance
  • Vendor due diligence checklist

Roadmap & Recommendations

Deliver a phased, costed, board-ready roadmap the district can execute within real budget constraints and staffing capacity.

Deliverables

  • 18-month phased roadmap
  • Build vs. buy recommendations
  • Cost estimates & funding strategy
  • Success metrics scorecard

Phased Framework

Discovery & Baseline

Establish ground truth on district priorities, board direction, and where technology helps or hurts across instruction, operations, and student services.

Deliverables

  • District baseline memo
  • Priority & accountability map
  • Technology inventory
  • Stakeholder register

Data Foundation Assessment

Determine whether data to power AI exists, is accessible, and can be used responsibly under FERPA, COPPA, and state student privacy laws.

Deliverables

  • Data architecture diagram
  • Data quality scorecard
  • Student privacy gap analysis
  • Readiness rating per opportunity

Workflow & Process Mapping

Identify highest-volume, highest-friction workflows across instruction, special education, operations, and central office as AI candidates.

Deliverables

  • Current-state process maps
  • Workflow cycle time inventory
  • Friction heatmap
  • AI candidate workflow shortlist

Opportunity Prioritization

Produce a ranked, scored portfolio of AI opportunities aligned to student outcomes, feasibility, data readiness, and political realities.

Deliverables

  • Scored opportunity portfolio
  • Quick-win recommendations
  • Top 3–5 opportunity summaries

Risk, Ethics & Governance

Ensure recommended AI work protects students, respects educators, and meets all compliance obligations including FERPA, IDEA, and COPPA

Deliverables

  • Risk register per opportunity
  • Governance framework recommendation
  • AI use policy guidance
  • Vendor due diligence checklist

Roadmap & Recommendations

Deliver a phased, costed, board-ready roadmap the district can execute within real budget constraints and staffing capacity.

Deliverables

  • 18-month phased roadmap
  • Build vs. buy recommendations
  • Cost estimates & funding strategy
  • Success metrics scorecard

Key Outcomes

Strategic & Immediate Impact
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    Board-ready AI roadmap defensible to community and state
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    60-day quick win identified and scoped for immediate execution
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    Clear picture of district AI readiness across all functions
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    Ranked opportunity portfolio pressure-tested against budget realities
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    Governance foundation protecting students before any build begins
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    Reduced teacher administrative burden through targeted AI workflows
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    Improved IEP compliance and special education service tracking
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    Multilingual parent communication at scale, no additional staff
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    Data foundation enabling early warning indicators and dashboards
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    Fundable through Title I, II, IV, IDEA, and ESSER carryover
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Student-Safe by Design

Every recommendation maps to FERPA, COPPA, and IDEA compliance.

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Outcome-Aligned

Opportunities scored against your state accountability metrics.

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Educator-Centered

Teachers and staff are partners, not subjects, in every phase.

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Built for Districts

Designed for real budget constraints, union dynamics, and board politics.

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Execution-Ready

Deliverables are actionable on Day 1 — not a shelf report.

Ready to Find Your District's AI Opportunities?

Engagements are typically 4–6 weeks with two consultants plus subject matter experts as needed.

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